Privacy Policy

Stampede Lacrosse (“Stampede,” “we,” “us,” or “our”) is a nonprofit leadership development organization that uses lacrosse as the platform to build discipline, accountability, and service. We support student‑athletes and underserved youth across the greater DMV region through a continuous pathway of participation, mentorship, and community impact.

This Privacy Policy explains how we collect, use, share, and protect your information when you visit our website, make a donation, register for a program, or otherwise interact with us.

By using our website or providing information to us, you agree to this Policy.

1. Who We Serve

Stampede primarily works with:

Student‑athletes in college and aspiring collegiate leaders.

Youth and families in underrepresented communities.

Alumni, donors, volunteers, and partners who share our commitment to equity, representation, and long‑term leadership development.

We do not operate as a standalone youth league. We partner with existing youth programs and embed collegiate and emerging leaders as mentors and role models.

2. Information We Collect

We may collect:

Contact information

Name, email address, phone number, mailing address.

Program and registration information

Age/date of birth (for eligibility and safety), role (e.g., player, parent/guardian, mentor, volunteer), school or program affiliation, emergency contacts, and information needed to administer leadership, mentoring, and lacrosse activities.

Health and emergency information (participants)

Allergies, relevant medical conditions, medications, physician and preferred hospital, health insurance details, and emergency contact information, collected only when necessary to support safe participation and emergency response.

Donation and payment information

Donation and transaction history, amounts, designations, and related records.

Payment card data is processed by secure third‑party processors; we do not store full card numbers.

Demographic or interest information you choose to share

Community ties, interests in specific programs (e.g., clinics, leadership opportunities), or how you prefer to engage.

Technical data

IP address, browser type, device identifiers, pages visited, referrer URLs, and usage patterns collected via cookies and similar technologies.

Media and consent information

Photo/video consent choices and communication preferences.

3. Children’s Privacy and Age Requirements

Our programs serve minors, but Stampede’s digital tools are designed for adults such as parents, guardians, and adult supporters.

We do not knowingly collect personal information from children under 13 online without verifiable parental consent.

Parents or legal guardians must complete online registrations and agreements for participants under 18.

If we become aware that we have collected information from a child under 13 without appropriate consent, we will delete it as soon as reasonably possible.

If you believe we may have collected information from a child under 13 without consent, contact help@stampedelacrosse.org.

4. How We Use Your Information

We use information to:

Operate our leadership and lacrosse programs

Process registrations, donations, and payments.

Maintain rosters, schedules, and communication for practices, clinics, games, leadership roles, and mentorship activities.

Support safety, including emergency response and concussion protocols.

Develop and sustain the leadership pipeline

Track participation in leadership roles, mentoring, and service.

Match participants with opportunities (e.g., clinics, mentorship, board pipelines, alumni engagement).

Communicate with you

Send receipts, confirmations, and essential program updates.

Share stories of impact, opportunities to serve, and ways to support our work.

Ask for feedback to strengthen continuity and quality.

Meet legal, safety, and accountability obligations

Conduct background checks for coaches, mentors, volunteers, and staff where required.

Comply with youth safety, tax, and reporting requirements.

Investigate and respond to concerns, incidents, or suspected misconduct.

Improve our systems and outreach

Analyze participation, retention, and outcomes to strengthen our leadership pipeline and community impact.

Improve website performance and user experience.

We do not sell or trade your personal information.

5. How We Share Information

We may share information:

With trusted service providers

Vendors who support our operations (e.g., payment processors, registration platforms, email providers, background check services, data storage).

They may only use information to perform services for Stampede and must protect it.

With partner programs (program‑related only)

Youth programs, leagues, or facilities we partner with to deliver clinics, events, or mentorship opportunities, but only as needed to operate safely and effectively.

For legal and safety reasons

To comply with laws or legal processes.

To respond to lawful requests from authorities.

To protect the rights, safety, and wellbeing of participants, staff, volunteers, and the broader community.

To fulfill mandatory reporting obligations related to suspected abuse, neglect, or imminent harm.

With your consent or at your direction

When you explicitly ask us to share information or agree to specific disclosures.

6. Cookies and Tracking

We use cookies and similar technologies to:

Remember preferences and keep you signed in where applicable.

Understand how visitors use our website.

Improve performance and design.

You can manage cookies through your browser settings. Disabling some cookies may affect site functionality. Where required by law, we may use a cookie banner to collect consent for non‑essential cookies.

7. Data Security

We use administrative, technical, and physical safeguards intended to protect your information, including:

SSL/TLS encryption on our website and forms.

Access controls limiting who can view sensitive data.

Secure storage and handling of records.

Training for staff and key volunteers on privacy and data protection.

No system is completely secure, but we work to align our practices with nonprofit data protection best practices.

8. Data Breach Response

If we become aware of a security incident that affects your personal information, we will:

Investigate promptly.

Take reasonable steps to contain and address the issue.

Notify affected individuals and, where required, regulators, consistent with applicable laws.

Provide guidance on steps you may wish to take.

9. Data Retention

We retain personal information only as long as reasonably necessary to:

Support active programs and relationships.

Maintain the continuity and accountability of our leadership pipeline.

Comply with legal, tax, audit, and reporting obligations.

Protect our rights and resolve disputes.

When information is no longer needed, we will take reasonable steps to delete, de‑identify, or anonymize it.

10. Your Choices

You may:

Request updates or corrections to your contact information.

Change your communication preferences or opt out of non‑essential emails.

Request access to, or deletion of, certain information we hold, subject to legal and operational limits (for example, we may need to keep some records for tax or safety reasons).

Update photo/video consent preferences.

To exercise your choices, contact privacy@stampedelacrosse.org.

11. Accessibility

Stampede is committed to making our digital content accessible and inclusive. Our goal is to align our website over time with recognized accessibility standards (such as WCAG 2.1 AA).

If you encounter barriers using our site, email accessibility@stampedelacrosse.org and we will work to provide the information you need in an accessible format.

12. Third‑Party Sites

Our site may link to or embed content from third‑party sites or tools. Their privacy and security practices are their own; we encourage you to review their policies before providing information.

13. Changes to This Policy

We may update this Policy periodically to reflect changes in our programs, laws, or practices. The “Last updated” date shows the latest revision. Significant changes may be highlighted on our website or via email.

Your continued use of our site or services after changes are posted means you accept the updated Policy.

Stampede Lacrosse

Attn: Privacy

[Last updated: January 25, 2026]